Integrate unplanned spend control with demand forecasting and production planning.
Building Programmes to Control Unplanned Spending
Learn to design, measure and defend your organisation's approach to unplanned spend control.
📍 Abu Dhabi🗓️ 5 training days📚 4 modules🎓 Accredited certificate
5intensive training days
4scientific modules
8training sessions
32detailed points
Course Overview
Savings claimed on unplanned spend control at signature are frequently lost during execution. Single sourcing on this area of procurement and supply operations looks efficient until the day it is not. Cases are chosen to expose the trade-offs in this strand of procurement and supply operations rather than to illustrate ideal conditions. It concentrates on the parts of unplanned spend control that determine outcomes and treats the rest proportionately. Applied research in procurement and supply operations consistently shows that early structure around the procurement and supply operations capability reduces downstream rework. Moving this area of procurement and supply operations from written policy into daily practice is not achieved by a single decision. It is written for people who have to make unplanned spend control work with the resources they already have. Participants gain a realistic view of what the procurement and supply operations discipline costs and what it returns. The course ends by identifying what the participant will stop doing to make this strand of procurement and supply operations sustainable.
Expected Learning Outcomes
Build a supplier performance regime covering unplanned spend control with real consequences.
Distinguish the parts of unplanned spend control that must be standardised from those that require judgement.
Apply the correct customs, international delivery terms and documentation treatment to unplanned spend control.
Design contract terms for unplanned spend control that make performance measurable and enforceable.
Draw practical lessons from failures in unplanned spend control without assigning blame that suppresses reporting.
Set the minimum documentation for unplanned spend control that is genuinely necessary, and stop there.
Who Should Attend
Internal auditors examining controls over unplanned spend control.
Finance staff reviewing spend and working capital in unplanned spend control.
Internal auditors reviewing how unplanned spend control is designed and operated.
Logistics and distribution staff moving material in unplanned spend control.
Engineering and maintenance staff specifying requirements for unplanned spend control.
Managers of multi-site operations seeking consistency in unplanned spend control.
Course Modules
Unplanned spend control: controls, segregation and fraud prevention
2 sessions · 8 pointsSession 1Building lasting competence in unplanned spend control
- Agree the escalation route when supply of unplanned spend control is disrupted.
- Segment spend on unplanned spend control by value and supply risk before choosing an approach.
- Write the specification for unplanned spend control so two suppliers would price it the same way.
- Benchmark the organisation's unplanned spend control against comparable operations.
Session 2Releasing working capital trapped in unplanned spend control
- Review the audit trail for the last three award decisions on unplanned spend control.
- Check the delivery terms and customs classification applied to unplanned spend control.
- Map the physical flow of unplanned spend control through receiving, storage and dispatch.
- Record the rationale for each significant choice made about unplanned spend control.
Unplanned spend control: warehouse layout, flow and handling
2 sessions · 8 pointsSession 1Writing a specification for unplanned spend control suppliers can price accurately
- Prepare the response for the most likely failure in unplanned spend control.
- Set the stock count cycle for unplanned spend control and act on discrepancies.
- Confirm that reporting on unplanned spend control reaches the people who can act.
- Set out how exceptions to unplanned spend control are requested and approved.
Session 2The approval control on unplanned spend control that prevents fraud
- Establish the boundary of unplanned spend control and record what sits outside it.
- Define measurable service levels in the contract covering unplanned spend control.
- Negotiate payment terms on unplanned spend control without pushing suppliers into distress.
- Evaluate unplanned spend control on total cost of ownership across the full life.
Unplanned spend control: customs, documentation and cross-border movement
2 sessions · 8 pointsSession 1Choosing the right sourcing approach for unplanned spend control
- Identify slow-moving and obsolete stock inside unplanned spend control and decide its fate.
- Confirm traceability from supplier to point of use for unplanned spend control.
- Agree what will be standardised in unplanned spend control and what will not.
- Anticipate the objections unplanned spend control will raise and prepare the answers.
Session 2Making unplanned spend control work when resources are constrained
- Verify segregation between requisition, approval and receipt in unplanned spend control.
- Calculate reorder point and safety stock for each item in unplanned spend control.
- Compare the cost of unplanned spend control with the cost of its absence.
- Assign responsibility for keeping documentation of unplanned spend control current.
Unplanned spend control: supplier evaluation, award and contract terms
2 sessions · 8 pointsSession 1Keeping unplanned spend control alive after the initial push
- Set out the decisions in unplanned spend control that require sign-off and by whom.
- Check that unplanned spend control still works when volumes rise unexpectedly.
- Review whether inventory policy on unplanned spend control still matches actual demand.
- Check that records of unplanned spend control answer the questions likely to be asked.
Session 2Contract terms on unplanned spend control that survive execution
- Test the procedure for unplanned spend control against a realistic scenario.
- Set the consequence for failing service levels on unplanned spend control, and apply it.
- Prepare the summary of unplanned spend control that senior management will read.
- Set escalation thresholds for unplanned spend control that work out of hours.
Choose the package that suits you
Silver Package
At least 3 people
USD1,250
- Workshop or Program Participation
- Airport Transfers
- Customized Badge
- Expert Mentorship (Private Sessions)
- Supervision & Secretarial Services
- Accredited Certificate of Participation
- Complete Training Kit
- Coffee Break
- Closing Ceremony
Gold Package
At least 3 people
USD1,850
- 5-night stay in a 5-star hotel
- Workshop or Program Participation
- Airport Transfers
- Customized Badge
- Expert Mentorship (Private Sessions)
- Supervision & Secretarial Services
- Accredited Certificate of Participation
- Complete Training Kit
- Coffee Break
- Closing Ceremony
Complete your registration
We will contact you within one business day to confirm.